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MAIN PURPOSE OF THE JOB:

To assist in maintaining an efficient integrated data management system in order to assist in the smooth running of the office of the Head of Department, by providing administrative, secretarial and clerical support to the Management team.

Key Performance Areas:

• Receive and screen incoming telephone calls of the department and decide on how communication is to be handled.
• Screen queries and vet requests for appointments, re-direct enquiries to responsible personnel where applicable, and personally resolve as many queries as possible.
• Update manager’s diary, schedule meetings and appointments, and prepare weekly/monthly programmes for approval and dispatch to relevant personnel.
• Arrange meetings, venues, and notify relevant personnel.
• Retrieve and/or compile necessary documentation for the manager prior to meetings (e.g., minutes, agendas, relevant reports, technical information).
• Assist in planning, preparing, and arranging functions when required, such as drawing up guest lists and liaising with relevant sections for necessary services.
• Raise Purchase Requisitions, notifications, and work orders as needed.
• Take minutes of various meetings, prepare them for approval by the chairperson/manager, and distribute copies.
• Make local and international travel and accommodation arrangements, and draw up travel itineraries for managers and visitors.
• Maintain the Department document archive and liaise with the relevant section in OOC.

Requirements and experience:

• Grade 12 or current NSSCO with 20 points over 5 subjects.
• Office Administration / Secretarial certificate. (Office Administration Diploma is a distinct advantage.)
• 2 years’ experience in general office administration.
• Valid Code B/BE Driver’s License

The company ONLY accept application via their career portal. Interested candidates can apply via the link below:

Apply online via: Swakop Uranium Career Portal

Closing Date: 27 February 2025