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PURPOSE OF THE JOB:

To provide professional and confidential management level administrative and business support to management for operational efficiency and overall organisational success. The position is a shared function and reports directly to the Port Manager: Lüderitz.

KEY ACCOUNTABILITIES

• Account for administrative and business functions relating to the implementation of the Namport strategy and departmental business plans.
• Coordinate departmental activities to support management’s implementation of corporate culture strategy.
• Ensure administrative and logistical arrangements for planned departmental engagements regarding budgeting planning and periodic reviews.
• Facilitate assigned departmental procurement processes to ensure accurate and timely delivery.
• Facilitate a broad variety of high-level administrative tasks for management, including accurate minute-taking at key platforms attended/chair by management members – and disseminates such minutes with follow-up on resolutions/action plans.
• Monitors and coordinates the preparations of monthly and quarterly management reports and provides continuous updates.
• Provides a bridge for smooth communication between the management’s office and internal/external stakeholders; demonstrate leadership to maintain credibility, trust, and support with management and staff.
• Oversee and track execution of departmental audit findings/action plans and provide updates to ensure that all findings are timely closed off.
• Promote sound working relationships with internal and external stakeholders to drive positive customer experience.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree [NQF Level 7] in Office Administration, Business Administration or equivalent.
• Minimum of three (3) years of relevant professional experience preferably in a corporate environment.
• Working knowledge of relevant ERP systems (e.g., SAP) and MS Office.
• Relationship building and customer service orientation.
• Excellent communication (written and spoken), analytical skills with problem-solving orientation.
• Strong attention to details and deadlines.

The company ONLY accept applications via their career portal. Interested candidates can apply via the link below:

Apply online via: Namport Career Portal

Closing Date: 11 October 2024