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Job Description:

To provide efficient administrative and operational support to the Company Secretarial team, ensuring the smooth coordination of governance processes, accurate record keeping, calendar management, invoice and Directors’ Fees payment administration, and compliance with internal procedures and statutory requirements.

DUTIES AND RESPONSIBILITIES

• Deliver service excellence through accurate, timely, and professional administrative support aligned to organisational values and service standards.
• Set up, manage, and maintain calendars for the Company Secretarial team, board, and committee activities, including scheduling meetings, diarising key governance deadlines, and sending reminders.
• Provide day-to-day administrative assistance to the Company Secretarial team, including document preparation, filing, and record management.
• Process, submit, and follow up on invoices related to Company Secretarial activities in line with internal finance procedures.
• Track invoice status accurately, including approvals, payments, queries, and reconciliations, ensuring timely settlement and clear audit trails.
• Liaise with Finance and service providers regarding invoice queries, discrepancies, and payment confirmations.
• Coordinate logistics for board, committee, and statutory meetings, including meeting packs, attendance registers, scheduling, and follow-ups.
• Maintain statutory registers, governance records, and databases under guidance from the Company Secretarial team.
• Support internal and external audits, including preparation of documentation, information requests, schedules, follow-ups, and maintenance of audit evidence.
• Assist with the submission, tracking, and safekeeping of regulatory and statutory filings.
• Manage administration, calculation, and payment of Directors’ fees and emoluments, ensuring alignment with approved mandates and policies, and maintaining full audit trails.
• Manage correspondence, reminders, and action logs relating to governance and secretarial activities.
• Build effective working relationships with stakeholders across departments and functional areas.
• Support risk mitigation by ensuring accuracy, confidentiality, and proper document control.
• Participate in learning and development activities relevant to the role.

MINIMUM REQUIREMENTS

• Relevant administrative, paralegal, or business qualification (or equivalent experience).
• 3–5 years’ experience in an administrative or governance support role (administrative exposure advantageous).
• Strong organisational, planning, and time-management skills.
• High attention to detail and strong commitment to accuracy.
• Good verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office, with strong Excel skills.
• Experience with document management systems and board portal systems.

You will have access to:

• Opportunities to network and collaborate.
• Challenging Working Environment
• Opportunities to innovate.

We can be a match if you are someone who:

• Always does the right thing – Fights for ethical conduct and transparency, both inside and outside
• Stays curious – Believes in insight, creativity and its power to unlock value
• Is deeply invested – Takes initiative and is a leader in one’s own right
• Values our differences – Is inclusive, gracious, decent and humble
• Builds trust, not territory – Create a culture of sharing
• Has courage – Speaks one’s mind and encourages others to do the same

The company ONLY accept applications via their career portal. Interested candidates can apply via the link below:

Apply online via: FNB Career Portal

Closing Date: 21 May 2026