PRIMARY PURPOSE OF THIS POSITION:

Responsible to provide assistance and support to the Recruitment Manager and the HRBPs with the recruitment and selection of skilled and competent staff at all levels within Bank Windhoek. To ensure that the right candidate is recruited in the right position, at the right time according to the prescribed Guidelines.

KEY PERFORMANCE AREAS (KPA’s):

Manage Guidelines for Recruitment and Selection

Identify the need for the position

• Assist and coordinate demand planning in conjunction with the HRBP’s and their clusters for review by the Recruitment Manager.
• Ensure that the organigrams are in line with the official demand plans.
• Confirm affirmative action targets vs. actual and authorised complement and share preferences for consideration with responsible HRBP/line manager.
• Request completion of staff requisition form from the line manager.

Job competencies / job descriptions

• Ensure that job descriptions and job competencies are set for every position in the Bank and updated regularly.

Advertising

• Ensure that internal and external advertisements are placed in accordance with the policy guidelines and legislation.
• Ensure exit interview is completed before advertising in the case of terminations.
• Liaise with relevant line management and MCCS for the design, review, and sign-off of the ad.
• Adhere to advertising timelines as per policy.

Short listing

• Ensure that the following process for the short listing of candidates is followed:
• Scrutinizing of Curriculum Vitae’s.
• Profile listing on all CVs received on recruitment system.
• Short listing of candidates based on requirements, experience, skills, qualifications, etc.
• Verification of the authenticity of documents.
• Recommend and obtain approval from the relevant Line Manager for the short-listed candidates.

Assessments

• Ensure that duration of this process is limited to the period depicted in policy.
• Assist to arrange assessments of short-listed candidates against the set competencies of the vacant position.
• Ensure that the interview venue has been booked and prepared in advance.
• Ensure that the necessary reports are available to the relevant line manager, the interview panel, and the HRBP where required.

Employment checks

• Arrange for ITC checks to be conducted post-interview.
• Ensure that both reference and ITC checks are conducted in line with the Practice Guidelines.
• Attach the outcome of the checks to the application form.

Interviews

• Discuss and finalise shortlist for interviews with Line Manager taking into consideration the minimum requirements as listed in the job description.
• Ensure that panel members are provided with an interview pack (interview questions, scoring sheets, CVs of candidates, Job Description, and advertisement).
• Ensure that panel members and applicants are informed about an interview at least 2 days in advance.
• Ensure that panel members meet at least 15 minutes prior to an interview to discuss the format thereof.
• Ensure that all candidates are interviewed by the same panel to guarantee fairness of the process.
• Ensure that interview scores are captured on the prescribed forms/systems and signed off by all panel members.

Reference checks

• Conduct reference checks prior to interviews.
• Only to be conducted upon written consent of the applicant.
• Attach results to application form.

Appointment

• Prepare recommendation report or request to offer for the successful candidate to be appointed.
• Ensure all pre-employment documents are completed in full and received by the responsible parties.
• Ensure that the successful candidate receives the job offer on time (limited to 2 days).
• Ensure that unsuccessful candidates receive regret letters.

Onboarding

• Assist and ensure all new employees receive complete sign-on documents and assistance to complete such documents.
• Prepare the complete sign-on documents, check for completeness against sign-on checklist, and submit to Recruitment Manager for review.
• Ensure that new employee is scheduled for orientation.
• Remind line manager or his/her delegate to complete all required documentation, including IT requests for the new employee.

Talent Attraction

• Responsible for following a proactive approach to recruitment by assisting with arrangements to visit schools, universities, and polytechnics to recruit the best talent available.

General

• Ensure adequate record-keeping and paper trail for all Recruitment activities for audit and compliance purposes.
• Adhere to any other reasonable and lawful instruction as given by the supervisor.

Qualification & Expereince:

• Matric (Grade12) with at least 10 years’ experience in recruitment and selection OR
• Degree / Diploma in Human Resources with 5-7 Years’ experience in a recruitment environment
• Banking industry experience and psychometric assessments will count towards the candidates advantage.
• Knowledge of the system and processing activities
• Professional image and grooming
• Self-confidence and very good interpersonal skills
• Computer literate
• Analytical and problem solving skills
• Decision making skills
• Negotiating skills
• Strong administrative skills

CORE COMPETENCIES

• Self development skills
• Resilience
• Assertiveness
• Independent worker
• Energetic
• Customer focused
• Time management
• Excellent communication skills
• Teamwork
• Planning and organising skills
• Integrity
• Ability to deal with confidential information

The company ONLY accept applications via their career portal. Interested candidates can apply via the link below:

Apply online via: Bank Windhoek Career Portal

Closing Date: 09 November 2024